The Library Committee reviews and recommends policies for the Library, with particular attention to the collection budget and the distribution of resources among academic divisions and units. The Library Committee provides a channel of communication between the Library and the faculty, staff, and students, while also assisting in the assessment and promotion of the Library's alignment with the needs of the College community.
Powers and Functions of the Library Committee:
- To guide the Librarian in formulating general library policies and regulations which govern the functions of the library.
- To provide for proper documentation services and updating the Library collection.
- To work towards modernization and improvement of Library and Documentation Services.
- To formulate policies and procedures for the efficient use of Library resources.
- To review Library readership and adopt measures to enhance readership
- To prepare budget and proposals for the development of the Library.
- To recommend to the authorities the fees and other charges for the use of the Library.
- To seek feedback on Library functions from readers.
- To submit the annual report on the functioning of the library
- To take measures to increase the membership of the Library beyond the boundaries of the College.
Composition of Library Committee
Research Committee (RC):
The Research Committee is working with HOD & Principal Department in the research front to encourage faculty for research activities at the Institute. This committee is working with researchers and academic units to develop and implement the strategic plan for research.
Roles and responsibilities of the Research Committee:
- Working with researchers, research clusters and units to develop College contributions (where appropriate) to national and international funding opportunities
- Communicating and publicizing the successes and outputs of College Research activities
- Enhancing relationships and working with Research Committees in other Colleges within the University
- Promoting achievements in research and providing a College interface with JNTUK university research quality measurement exercises
- Developing external relationships with funding agencies, nationally and internationally and with other Universities and Research Institutions.
- Discussing and reporting on any research-related issues submitted to the Committee through the Head of College, The College Management Team or Governing Body.
- To formulate policy for consultancy projects and facilitate the consultancy works in the institution.
- To ensure sponsoring of facilities for attending Conferences/ Seminars/ Workshops as per institute norms.
- To encourage interested students to develop innovative ideas and motivate them to be
- Fulfilling additional responsibilities as assigned by the Principal.
Composition of Research Committee
Self Appraisal Committee
A committee was constituted for the identification of faculty eligibility for appraisals.
Roles and Responsibilities of the committee:
The criterion followed for the evaluation are based on the Quantitative and qualitative assessements.
Part I Qualitative assessment comprises of:
Subject wise results, feed back from students
Administrative activities – 20%
Faculty involved as Class Co-ordinators, Mentors, In-charges in various committees
Contribution to the Institution – 10%
Faculty bringing laurels to the institution, through awards, conducting and attending seminars, skilled workshops/FDPs. Encouraging students to participate in various national and international level activities like quiz, conference, training programmes, NPTEL courses etc.
Publications in peer reviewed/SCI/SCIE journals; Books/book chapters published, patents applied and granted. Projects applied/granted
Extracurricular activities– 5%
Sports, NSS activities
Fig. 1 Flowchart for the qualitative assessment
Faculty were given grades like A, B, C according to the assessment. Those who are scoring grade A were given appraisals and those with B grade were given less appraisal and those with C grade were given given the least.
Case study : List of faculty scoring A grade with best appraisals and faculty scoring C grade with least appraisals
Faculty with A grade – 7
Faculty with B grade - 9
Faculty with C grade - 3
Faculty those who obtained A grade have showed overall improvement with respect to classes, paper publications and project writing and contributions to the institution. They also obtained their Ph.D degrees during their service in the institution.
Faculty those who obtained B grade have good feedback but were lacking in contributions to the institutions. They were counseled with expert committee to fulfil the lacunae.
After their attainment in the next academic year they were given incentives and appraisals according to the institution norms
Faculty those who obtained C grade did not focus on the research contributions. Their contribution to the institution was also minimal. Hence they were counselled with experts for further improvement.If they show improvement in research along with academics, they were promoted further and also given appraisals according to the gradings.
Part 2 Quantitative Assessments:
PERFORMANCE BASED INCENTIVES (PBI) POLICY
PerformanceBasedIncentives (PBI) are incentives that are disbursed based on the actual performance of the employees in an academic year. A PBI system helps to tie compensation directly to specific institutional goals and management objectives. PBIdelivers competitive pay for competitivelevels of performance and also encourages employees to constantly develop new skills.
The objective of the Policy:
Annual increment is not an automatic claim for any employee. Sanction of the same is always preceded by the appraisal of an employee at various levels. At the same time, a proper recruitment process, a professional method of inducting new faculty members in the organization and a proper careerpolicy are also incentives for the employees. However, it is felt that there is also a need to consider incentives for specific individual performances, which should be done with a systematic regularity so that the employee feels motivated by the recognition of his/her contribution and maintains goodmorale. Results of incremental policies are in the distant future. Incentives are immediate rewards. However, capturing the spirit of incentive scheme requires a fast track mechanism to identify the performance and propose the incentives.
The evaluation procedure is given below:
Performance appraisal for “Academic Performance Score (APS)” Max. Score for
“Academic Performance is four marks.
This criterion mainly focuses on the academic performance of an employee which covers the semester results and student feedback in an academic year.
The Max. Score shall be awarded is 4 including 3 Marks for academic results and 1* Mark for student feedback.
The computation of overall APS is based on the average of the following two parameters,
It considers Individual Subject Result Analysis within the class/section when compared to other subjects of the same class.
It also considers the performance of individual subject result when compared to the result of the same subject in all sections of all the branches.
The SECOND criterion of PBI is an Academic Research & Development and its main features are as given below:
This criterion mainly considers the faculty output in Research and development in an academic year
Here R&D includes Research article produced in the National and International Journals, Articles presented in the national and International Conferences, Conferences/Workshops/Symposium organized and participated.
It also considers the quality of research and ARDS score computed based on Global R&D quality indexes like Citation, impact factor and Hindexetc.
Based on cadre ratio, the expected output of R&D(Published Research Papers) shall be categorized amongst employees like,Professor:: Associate Professor:: Asst. Professor = 3:2:1
The third criterion comprises of the contributions to the institutionin terms of awards, conferences conducted and the regularity of the faculty.
Faculty having more LOPs were also identified and counseled regularly to identify their problems and improve the percentage of working days.
Table. 2Criterion Sheet for faculty perfomance appraisal
Composition of Self Appraisal Committee
This committee shall promote sports activities by motivating students and members of the faculty. The main aim of the committee is promoting team spirit by making healthy competition among students. This committee is responsible to organize regular sports events to train students for state and national level competitions as per the academic calendar.
Powers and Functions of the Sports Committee:
- To create zeal amongst students and faculty members towards sports.
- To organize training, coaching and education in sports for everybody so that they can learn to keep themselves physically fit.
- To enhance the interest of participants in the field of sports.
- To achieve the goals we plan to organize various competitions in the following sports: football, cricket, basketball, volleyball, table tennis, chess, carom and badminton etc.
- To promote every individuals’ health, physical well-being as well as the acquisition of physical skill among the students.
- The committee aspires to inculcate qualities such as sportsmanship, team spirit and bonding.
- It is designed to serve the interests of the student’s community in competitive sports and other recreational activities i.e. both indoor and outdoor.
- The committee shall promote sports activities by motivating students and members of the faculty.
- Promoting team spirit by making healthy competition.
- To organize regular sports events to train students for state and national level competitions.
- To arrange for better coaching facilities.
- Proper maintenance of sports accessories.
- To provide the necessary infrastructure for sports.
Composition of Sports Committee
Student Welfare Committee:
The Student Welfare Committee helps the students understand their unique personal abilities and tendencies through interviews and assessment tests. It also helps students with psychological issues achieve reconciliation with the self and the others.
Powers and Functions of the students’ welfare Committee:
- The committee works for the welfare of the Students.
- The committee is responsible for arranging Scholarships, Railway Concession, Part-Time Jobs during the study,& Placement etc.
- Arrange Medical Checkups, Tours… time to time for the students.
- Ensure the coordination between Students, Parents & College authority.
Composition of Students' Welfare Committee
Academic Audit Committee (AAC):
An Academic Audit Committee is formulated with a major purpose to maintain long-term quality standards in academics and administration. It is a significant administrative body that is responsible for all quality matters all aspects like, Academics and, Infrastructure facilities. The prime task of the AAC is to develop a system for conscious, consistent and catalytic improvement to channelize the efforts and measures performances towards academic excellence of the institute.
Powers and Functions of the Academic Audit committee:
- It is responsible for documentation and collection of feedback from students, parents and other stakeholders on quality-related institutional processes are also taken care of the Internal Quality Assurance Cell.
- The committee has an authority to investigate any activity it deems necessary
- It has the right of access to obtain all the information and explanations it considers
Composition of the Academic Audit Committee
The Admissions Committee is responsible for graduate student admissions in the program. The admissions committee endeavors to identify applicants with the greatest likelihood of success in attaining at the inter-level to get admission into B- Category seats at the college level. Applicants to be interviewed or recruited are identified by the committee and, the admissions committee tracks the success of the admissions process each year by maintaining a database of the pertinent information on the applicants.
Powers and Functions of the admissions Committee:
The admissions committee of the institute is responsible for:
- Reviewing and developing admissions policy and practice.
- This committee reviews admission requirements for the program annually.
- Setting benchmark admissions criteria and requirements, including the documentary evidence required to evidence fulfilment of those criteria.
- Overseeing the implementation of procedures for the accreditation of prior learning.
- Promoting fairness and consistency in admissions policy and reviewing implementation.
- Recommendations for change in the standards for admission are made to the steering committee.
Composition of the Admissions Committee
Academic Monitoring Committee (AMC):
AMC is centralized (Institute level) committee responsible for regulating and implementing different academic activities. It is meant for smooth & uniform conduction of academics throughout the institute. Committee Hierarchy; AMC is headed by Head of the department along with academic coordinator. All coordinators are involved in the monitoring process. Class teachers & Teacher Guardians are pillars of AMC. All Teachers are responsible for implementing the same.
Powers and Functions of the Academic Monitoring Committee:
The Broad functions of the Academic Monitoring Committee are to monitor:
- To review the academic and other related activities of the college and review the students and faculty development programmes
- To visualize and formulate perspective plans for the development and growth of the college and formulate a master plan for campus development, facilitating the implementation of the provision of the perspective plan
- To promote research and extension activities in the college campus and plan for resource mobilization through industry interaction, consultancy and extra-
- To promote teaching innovations and student placement programmes
- To plan for sustaining the quality of education, quality improvement and accreditation of the college
- To consider such other activities for the furtherance of academic excellence
- To review students attendance /malpractices in examinations and oversee the internal examinations/ evaluation/ recording
- The progress of the coverage of the syllabus of each class.
- Ensuring the adherence to the dates mentioned in the academic calendar for conducting various activities by each department.
- AMC is responsible to monitor regular academic progression and conducts periodic meeting to review the gaps in academics and attendance of the students.
- After the announcement of the results the academic monitoring committee chairman of a particular section and the counselors analyze the results.
Composition of the Academic Monitoring Committee
It shall be the duty of the Anti-Ragging Committee to ensure compliance with the provisions of these Regulations as well as the provisions of any law for the time being in force concerning ragging; and also to monitor and oversee the performance of the Anti-Ragging Squad in prevention of ragging in the institution.
Powers and Functions of the Anti-Raging Committee:
- To uphold and comply with the directions of the Hon'ble Supreme Court and be vigilant on nay acts amounting to ragging;
- To publicize to all students and prevalent directives and the actions that can be taken against those indulging in ragging;
- To consider the complaints received from the students and conduct enquiry and submit a report to the Anti- Ragging Committee along with punishment recommended for the offenders;
- Oversee the procedure of obtaining an undertaking from the students by the provisions;
- Conduct workshops against ragging menace and orient the students;
- To provide students with the information of contact address and telephone numbers of the person(s) identified to receive complaints/distress calls;
- To offer services of counseling and create awareness to the students;
- To take all necessary measures for the prevention of Ragging inside the Campus/ Hostels.
Composition of Ant-Ragging Committee
Attendance Monitoring Committee
The Attendance Monitoring Committee is formed to work for the benefit and welfare of the students.
To ensure attendance is taken for every session.
Attendance percentage is calculated weekly.
Mentors must inform the parents about their wards attendance if it is below minimum or frequent absenteeism.
Conducting extra classes for deserved students
Composition of Attendance Monitoring Committee
College Development Committee (CDC):
The college development committee is formed to have an empowered system of administration and to ensure that the faculty feels involved in the administration of the college. This committee is preparing an overall comprehensive development plan of the college regarding academic, administrative and infrastructural growth, and enable the college to foster excellence in curricular, co-curricular and extracurricular activities
Powers and Functions of the College Development Committee:
- To analyze the areas where the institution needs to be strengthened/improved.
- To identifying new areas of developments in Industry, develop Labs and, Administration policies rules.
- To monitor the general development and maintenance of the Campus.
- To submit the report on the developments made semester wise to the academic council.
- Recommend to the management about introducing new academic courses and the creation of additional teaching and administrative posts;
- Make specific recommendations to the management to encourage and strengthen research culture, consultancy and extension activities in the college;
- Make specific recommendations to the management to foster academic collaborations to strengthen teaching and research;
- Make specific recommendations to the management to encourage the use of information and communication technology in teaching and learning process;
- Make specific recommendations regarding the improvement in teaching and suitable training programmes for the employees of the college;
- Prepare the annual financial estimates (budget) and financial statements of the college or institution and recommend the same to the management for approval;
- Make recommendations regarding the students' and employees' welfare activities in the college.
Composition of the College Development Committee
Extra-Curricular Activities Committee:
The Extra-curricular Activity Committee invites experienced social workers to give leadership training to students of different levels with various posts. The purpose is to let student leaders learn theories on leadership and strengthen their confidence, and to practice what they have learned.
Powers and Functions of the Committee:
- The Convener of the committee shall conduct a meeting of the committee to discuss and delegate tasks.
- The Committee shall display on the Notice Board/Website information about events to be conducted by the Cultural Committee like (a) Freshers' Day (b) Festival Celebrations (c) Independence Day (d) Republic Day (e) College Foundation Day etc.
- The Cultural Committee shall be responsible for all intra and intercollegiate cultural events in the College.
- To prepare a budget for all cultural events and take the necessary steps for its approval.
- To decide the date, time and agenda of the program.
- To prepare and maintain records of all cultural activities.
- To arrange the venue and logistics (audio/video systems, dais, podium etc).
- To invite the Chief Guest and other dignitaries.
- To arrange mementoes for guests and gifts/certificates for the participants.
- Any other duties the Principal may assign.
Composition of Extra-Curricular Activities Committee
The authority for utilizing the budgetary allocation of funds is given to the Head of the Institution. The finance committee of VIPT is responsible for deciding the budget allocation. The budget involves the utilization of funds for maintenance, purchase of equipment, consumables and other miscellaneous expenses. The finance committee examines the requirement submitted by the institution and the approvals are given with or without modifications. In case there is a need for additional funds other than the budgetary allocation, the Head of the Institution will have to request VIPT with relevant justification. Based on the requirements all HoD's and conveners are made aware financial budget allocation and utilization of allotted money.
Functions of the Finance Committee:
- To consider the annual accounts and financial estimates of the institution Institute and submit them to the GB Meeting for approval.
- To consider and recommend the annual budget and revised estimates to the Board of Management.
- To fix limits of total recurring expenditure and the total non-recurring expenditure of the year based on the income and resources of the institution.
- To review the annual reports of the institute and budget
Composition of Finance Committee
Hostel Management Committee (HMC):
Hostel and Mess Committee is responsible for the smooth functioning of the hostel and mess facilities at VIPT under the supervision of the Chief Administrative Officer (CAO) of the Hostel.
Roles and responsibilities of Hostel Management Committee:
- Acts as a bridge between the administration, caterers, hostel authorities on one side and the students on the other.
- Facilitates the grievance redressal of students and communicates the same to the concerned authorities.
- Keeps a check on the daily issues regarding the hostel infrastructure, the housekeeping issues, mess facilities, etc.
- Ensures an enriching stay at the campus.
- Organizes fun-packed events and food-carnivals.
- Coordinates with other clubs and committees for the successful conduct of various events.
Composition of Hostel Management Committee
Institutional Animal Ethics Committee (IAEC)
The Committee for the Purpose of Control and Supervision of Experiments on Animals (CPCSEA) has accepted the following members recommended by the institution
IAEC has been designed to secure the following objectives:
a. Every experiment shall be performed by or under the supervision of a person duly qualified in that behalf, that is, Degree holders in Veterinary Science or Medicine or Laboratory Animal
Science of a University or an Institution recognized by the Government for the purpose and under the responsibility of the person performing the experiment;
b. That experiments are performed with due care and humanity and as far as possible experiments involving operations are performed under the influence of some anesthetic of sufficient power
to prevent the animals from feeling pain;
c. That animals who, in the course of experiments under the influence of anesthetics, are so injured that their recovery would involve serious suffering, are ordinarily medically allowed to death
while still under influence of anesthetic;
d. That experiments on animals are avoided wherever it is possible to do so.
e. That experiments on larger animals are avoided when it is possible to achieve the same results by experiments on small laboratory animals like guinea-pigs, rabbits, mice, rats etc;
f. That, as far as possible, experiments are not performed merely for the purpose of acquiring manual skill;
g. That animals intended for the performance of experiments are properly looked after before, during and after experiments;
h. That suitable records are maintained with respect to experiments performed on animals
Functions of IAEC As defined in “Breeding of and Experiments on Animals (Control and Supervision) Rules, 1998” "Institutional Animals Ethics Committee (IAEC)" means a body
comprising of a group of persons recognized and registered by the Committee for the purpose of control and supervision of experiments on animals performed in an establishment which is
constituted and operated in accordance with procedures specified for the purpose by the Committee;
The primary duty of IAEC is to work for achievement of the objectives as mentioned above. IAEC should focus mainly on ensuring ethical and methodical handling of animals during and after
experiments, so that they have less suffering.
IAEC will review and approve all types of protocols for research involving small animal experimentation before the start of the study. For approval of experimentation on large animals, the
case is required to be forwarded to CPCSEA in prescribed manner with recommendation of IAEC.
IAEC is required to monitor the research throughout the study and after completion of study, IAEC shall obtain the periodic reports on research development and shall ensure visit to animal
house facility and laboratory where the experiments are conducted. The committee has to ensure compliance with all regulatory requirements, applicable rules, guidelines and laws.